Does Google have a project management tool?
Technically speaking, Google Workspace (Google’s online productivity and collaboration software) doesn’t have a dedicated project management tool.
However, don’t worry; you can still use Google to manage your projects and tasks!
I believe the best way to use Google as a project management tool is through Google Sheets.
This is because Google Sheets allows you to structure, track, manage, and analyze your project tasks, timelines, and data in real-time using the columns, rows, and cells.
Additionally, features like functions, conditional formatting, data validation rules, and Apps Scripts can automate and optimize your data and processes for smoother project workflows.
How to use Google Sheets for project management?
There are three ways you can use Google as a project management tool:
● Curate your own project management template from scratch in Google Sheets.
● Integrate third-party project management software with Google Workspace.
● Use Sheetify Projects.
Let’s dive into each method now.
Design your own project management template in Google Sheets
Creating a Google Sheets template from scratch is a great option for teams looking to organize their tasks, projects, deadlines, and team progress in a way that suits them.
To do this:
● Open a new blank Google Sheets spreadsheet.
● Set up the basic columns (the items you want to track and manage). These could be task name, assigned to, start date, due date, status, priority, progress, and more.
● Select the first row (your headers) and put the text in bold and adjust column widths to fit the text.
● Apply a background color to the header so it stands out if you like.
● Add dropdowns for easy selection using the ‘Data > Data validation’ list from the top menu for relevant columns, such as ‘Status’ and ‘Priority’.
Additionally, you can add simple formulas, use conditional formatting rules to color-code tasks and automate processes like task deadlines.
Once you're happy with the template, you can then share it with your team or save it for future use.
And if you know your way around Google Sheets and Apps Script, you can even integrate other Google Apps into your project management spreadsheet for more functionality.
While this method is a versatile and customizable project management template available within Google Sheets, it can be pretty time-consuming to set up, especially for beginners.
You’ll also need a good understanding of Apps Scripts and Google Sheets to integrate automation and more advanced features unless you get a developer to help!
So, is there a more straightforward solution for managing projects inside Google?
Integrate third-party project management tools with Google
If you don’t want to fluff around with creating a project management template from scratch, you may want to use a standalone project management tool to manage your projects.
For example, Asana integrates with Google Drive, Google Sheets, Google Calendar, Google Slides, and Google Docs to create reports, shareable project docs, link calendars, and more.
Trello also connects directly with Google Drive and Google Calendar for file sharing and deadline syncing.
And Monday.com seamlessly links together with many Google Apps, like Gmail, Google Drive, Google Sheets, Google Forms, and more for a cohesive, complete workflow.
You can also use Zapier to automate tasks between Google Workspace and different project management tools.
These integrations help streamline workflows, reduce manual work, and keep your project management tools connected to Google Workspace.
Use Sheetify Projects Google Sheets template
Sheetify Projects is by far the easiest and most accessible way to effectively manage your projects within Google!
This all-in-one tool essentially helps you and your team manage unlimited projects and tasks.
All on one simple, interconnected Google Sheets project management template.
But Sheetify Projects is not just a simple project and task management solution!
You can also set up email notification alerts for status changes, record customer interactions, create interactive reports, send emails, and much much more.
And get this! Because Sheetify Projects was designed specifically for small and micro-businesses, it can be used with both free and paid Google Workspace accounts.
Sheetify Projects comes with pre-designed headers, a built-in Apps Script, and integrated data validation rules, automation, and formulas, so you don’t have to lift a finger!
All you need to do is add your own project, task, and business data within the Google Sheets template. It takes care of the rest for you.
Like many dedicated project management tools, Sheetify Projects comes with multiple view types such as timeline, kanban, calendar, and dashboard (snapshot overview.
This means you can easily view and manage your projects in a way that suits you.
And can you believe that Sheetify Projects is extremely affordable?
Available as a one-time payment of just $67, this one-time price includes lifetime access to all current and upcoming features and updates.
Sheetify Projects complete list of tools and features are:
● Unlimited projects and tasks.
● Project and task progress tracker.
● Planned cost & effort vs actual.
● Timeline (Gantt) & Kanban views.
● Dashboard Analytics view.
● Unlimited team collaboration.
● Personalized team emails and templates.
● Email notifications.
● Team interaction recording.
● Google Form integration (for adding new projects).
● Google Task App integration (for syncing tasks).
● Shareable reports.
Check out this overview of Sheetify Projects here.
How to use Sheetify Projects?
I mentioned that Sheetify Projects is easy to use and set up. So, how exactly can you use Sheetify Projects to manage your projects within Google?
● Head to Sheetifycrm.com and click ‘Projects’ from the top menu.
● Select ‘Add to cart’ then ‘Check out’ and follow the payment instructions to complete your purchase.
● Download the PDF guide and select ‘Get Template’.
● Highlight the Google Sheets template with the date format you want to use (dd/mm/yy or mm/dd/yy).
● Select the three dots, then click ‘Make a copy.’
● Click ‘File > Settings’ to configure the timezone settings of your Sheetify Projects template.
● Select ‘Sheetify > Set up Sheetify > Set up Authorization’ to authorize your Sheetify Projects template.
● Personalize your project and task settings through the ‘Settings’ tab at the bottom of your template.
● Input your project data within the ‘Projects’ sheet.
● Add individual task data in the ‘Tasks’ sheet.
Learn more about how to correctly set up Sheetify toolkits here.
Once you’ve successfully purchased, authorized, and set up your Sheetify Projects template and added your projects and tasks, you can also:
● Email your clients and team through Gmail.
● Sync your tasks to the Google Tasks App.
● Create new projects with Google Forms.
● Utilize the different project views and dashboard analytics.
● Record interactions, and more.
That is how you can use Sheetify Projects to manage your projects, tasks, team, and more effectively!
I believe Sheetify Projects is the most customizable, affordable, and easy-to-use Google project management tool for small and micro-business owners.
Basically, you can easily set up, manage, and oversee all ongoing projects within Google! Pretty impressive, right?
For an in-depth guide on Sheetify Projects and everything it has to offer, check out this video tutorial.
